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Forcing entry of credentials at custom locations in NAV

  • 1.  Forcing entry of credentials at custom locations in NAV

    Posted Jan 15, 2020 04:32 PM
    Hi all,

    We have a division of our company that builds medical devices. Because of this, that division is subject to FDA Part 11 regulations. We have been talking to a consultant to discuss what kind of modifications are necessary within NAV to satisfy some of the requirements.

    One of the items the consultant mentioned is forcing the user to enter some sort of credential at certain points of the process to help prove that the user logged into the machine is the user performing the task and modifying key pieces of data. We are considering forcing users to re-enter their Windows username and password as proof of identity. We would then have to log the user information with a time stamp to maintain an audit trail.

    Has anyone here had to deal with this type of issue? Are there 3rd party tools that could help with that? I am considering that I might have to build a custom add-in to manage this.

    Just looking for any advice. We are using the NAV 2017 Windows client and logging in with Windows authentication. #NAVUG #NAV2017 #Controls and Compliance 

    Thanks!
    ​​

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    Katherine Konopka
    IPG Photonics Corporation
    Oxford MA
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    Conference-BCNAVUG_200x200


  • 2.  RE: Forcing entry of credentials at custom locations in NAV

    TOP CONTRIBUTOR
    Posted Jan 16, 2020 11:36 AM
    Back when I was a NAV consultant I supported a company with similar needs.  They had a modification that required a login every time a user touched NAV.

    What they did was to modify the login screen to record a key off a badge that each employees was issued.  The badge could be scanned at the workstation and login to NAV using that badge credentials.  When the user was done and hit the 'Save' or 'Post' button the system would log out of NAV.

    The modification was not extensive and met the need to for user login at each data entry point without being onerous from the perspective of the user.

    I hope this helps.

    Sincerely,
    Victor Diercksen

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    Victor Diercksen
    CIO
    CIO/NOW Inc.
    Sandy UT
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    Conference-BCNAVUG_200x200


  • 3.  RE: Forcing entry of credentials at custom locations in NAV

    Posted 29 days ago
    There isn't anything in NAV out of the box, however, depending on the specifics this is not something that is super difficult to build. We have two methods we are using;

    When accessing some personal information, we have a pop-up that asks for a password - Each user has their own password. NAV does have some encryption capabilities that make it so no one can see the password - we can only compare that the value inputted is the same.

    In another area, we have an integration to a fingerprint scanner. The Fingerprint files are in NAV, which means that the same person can be verified independently of location.

    Let me know, if You would like more details

    PS - I would love to hear about your Part 11 journey

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    Henrik Helgesen
    Los Angeles CA
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    Conference-BCNAVUG_200x200


  • 4.  RE: Forcing entry of credentials at custom locations in NAV

    Posted 27 days ago
    Hi Henrik,

    Thanks for your answer!
    I think the path we would like to pursue is the pop-up requiring the user enter their password again. I am curious to know whether or not you use windows authentication or if you use database passwords for this. We are using windows authentication and would want that password used as the necessary login. I can see how it might be a straightforward modification if everything is in the NAV database already, but I am still working out how I might connect to validate passwords against ones in our Active Directory.

    Thanks!


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    Katherine Konopka
    IPG Photonics Corporation
    Oxford MA
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    Conference-BCNAVUG_200x200


  • 5.  RE: Forcing entry of credentials at custom locations in NAV

    Posted 27 days ago
    Hi Kathrine -

    We do use Active Directory to log into NAV, but The password we use in NAV for our Additional password is NOT the Active Directory password, but a separate one.

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    Henrik Helgesen
    California Cryobank, LLC
    Los Angeles CA
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    Conference-BCNAVUG_200x200


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