Open Forum

Expand all | Collapse all

Correct Posted Purchase Invoice

  • 1.  Correct Posted Purchase Invoice

    Posted Apr 01, 2019 08:07 PM
    I have a Purchase Order that was previously received but the entire PO was invoiced (10 line items).  These were inventory items and got posted to inventory. The Posted Purchase Invoice did not match the Vendor's voucher so AP when into Posted Purchased Invoice and "Corrected" it.  They deleted 9 of the PI lines to match the invoice.  The assumption was that those 9 other lines would be able to be receipt onto another Purchase Invoice.  What happened the system did  a reversing entry for against the original entry when the Purchase Invoice was posted did another entry for the line that was kept.  Is this how "Correct" Posted Purchase Invoice should work?  The receipt for those 9 line items that was removed from the Corrected PI is not available to pull  on to another Purchase Invoice.
    I also tried "Cancel" and it did pretty much the same thing as corrected.

    If this is the case and the system does not move deleted items back into receipt I believe the fix is to just do a Purchase Invoice for the remaining items that was removed since we physically have the inventory item.

    • Can someone verify that removing lines from a Posted Purchase Invoice does not move those line back into "Receipt"
    • in the future if this happened again what would be the best action to take instead of Correcting a Posted Purchase Invoice?
    Thanks

    ------------------------------
    Noland Lim

    Synergy Business Solutions, Inc.
    Portland OR
    ------------------------------


  • 2.  RE: Correct Posted Purchase Invoice

    TOP CONTRIBUTOR
    Posted Apr 02, 2019 11:11 AM
    Was the variance a quantity variance or a Purchase Price variance?


    ------------------------------
    Michael Heatherly
    controller
    Lesman Instrument Company
    BENSENVILLE IL
    ------------------------------



  • 3.  RE: Correct Posted Purchase Invoice

    Posted Apr 02, 2019 12:12 PM
    Michael there was no variance.  My question is basically when you use "Correct" on a Posted Purchase Invoice from a Purchase Order and remove lines from the original PI can those removed lines be brought onto another Purchase Invoice.  From what I tested the answer is no because when the lines were removed the system created a reversing entry.  Secondly the Post Purchase Receipt is not available when you create a new Purchase Invoice and in the lines use Function>Get Receipt lines to pull into a Purchase Invoice.  I wanted to confirm that the system does not make those removed lines available to be brought in on another Purchase Invoice?  Also what would be a good workaround if something like this happened again.

    ------------------------------
    Noland Lim

    Synergy Business Solutions, Inc.
    Portland OR
    ------------------------------



If you've found this thread useful, dive deeper into User Group community content by role