We are using NAV 2017. When I enter a purchase invoice, the system will assign an invoice number which appears in the posting description.
After the invoice is posted, the system assigns a posted purchase invoice number. This posted purchase invoice number is the one I have always used to look up information.
I was able to override the posting description to something more descriptive. When we look at the g/l listing, we can see that it was for a subscription to the Wall Street Journal without having to navigate into the invoice.
If we override the description, would this cause any problems with looking up information or reports? Do others do this?Thank you
Over the years I have had many customers overwrite what NAV puts there to something more useful. Since this is a text field, for information purposes, only you can determine if the information you chose to put in there will be of benefit. What you put here goes to the Description field on the GL Entry for the document posting.
We append the PO number to the Posting Description.
I feel it its critical to leave the P-INV reference in place as it is the easiest way to trace Purchase Receipts back to Posted Purchase Invoices.
We can receive 10 to 20 releases against a PO so the PRET link is critical, via the P-INV reference.
The Purchase invoice "P-INV" record links to the Posted Purchase Receipt "PRET" record.
Once you have the Posted Purchase receipt you can look up the PO number and line items received under that Receipt in Warehouse Entries and Ledger Entries.
We can have several partial shipments against a Purchase Order we issue to our Supplier.
This allows us to link a Posted Purchase Invoice all the way back to the Supplier's Packing List.
Our VAR indicated you should only have one Posted Purchase Receipt per packing, which should correlate to one Supplier Invoice.
We file our Supplier Packing lists by day of receipt.
If you never had multiple receipts, deleting the P-INV reference in the posting description is less critical.
The P-Inv sequentially assigned number is the sequence items appear in on check stubs, and The Cash Requirement Lists, even when you select the Supplier Invoice (External Document Number to be displayed).