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Purchase order archive mistake

  • 1.  Purchase order archive mistake

    Posted Jan 28, 2019 03:01 PM
    I have an active purchase order that was inadvertently archived in Navision 2016.  Is there a way to restore the archived purchase order?  Or will a new purchase order need to be created.

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    Karyn Mabeus
    AP/AR Manager
    Group O
    Milan IL
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  • 2.  RE: Purchase order archive mistake

    TOP CONTRIBUTOR
    Posted Jan 28, 2019 04:17 PM
    ​Archiving an order does not automatically delete the original, so I assume you archived and then deleted.  Unfortunately, I don't see any way to restore an archive.  You can create a new PO and you should be able to copy/paste the lines from the archved PO to the new PO.

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    Lewis Rosenberg
    IT Manager
    Mars Fishcare
    Chalfont PA
    -----------------------------------------------
    BCUG/NAVUG All-Star
    BCUG/NAVUG Board of Advisors, Chairperson
    BCUG/NAVUG Programming Committee

    Twitter: @RosenbergL
    LinkedIn: https://www.linkedin.com/in/rosenbergl/
    ------------------------------



  • 3.  RE: Purchase order archive mistake

    GOLD CONTRIBUTOR
    Posted Jan 29, 2019 05:10 AM
    ​That's exactly what we do when we need to bring back a purchase order that has been archived and deleted.  We just give it the same number and put all the information back in.

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    Robin Mitschke
    MRP/Purchasing Specialist
    PECKHAM, INC
    LANSING MI
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  • 4.  RE: Purchase order archive mistake

    TOP CONTRIBUTOR
    Posted Jan 29, 2019 09:36 AM
    I did find out recently your partner can restore your archive if you accidentally delete it all (more so with such ease you wonder how it was possible to do that). Then you can copy it to use again...however, once it's been moved out of Open Purchase Orders there's no way to bring it back to that stage (or at least none I've ever heard of). I.E. you can restore the archive, but you can't restore the open PO.

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    Andrea Riviezzo
    Controller
    Inovonics
    Louisville CO
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  • 5.  RE: Purchase order archive mistake

    TOP CONTRIBUTOR
    Posted Jan 29, 2019 09:51 AM
    You can probably use RapidStart to export from the arhived PO tables (5109 and 5110) and import into the open PO tables (38 and 39).  There may be a few validation challenges to work through (inclding the number series) so it would be best to develop and test this in a test environment first. ​

    ------------------------------
    Lewis Rosenberg
    IT Manager
    Mars Fishcare
    Chalfont PA
    -----------------------------------------------
    BCUG/NAVUG All-Star
    BCUG/NAVUG Board of Advisors, Chairperson
    BCUG/NAVUG Programming Committee

    Twitter: @RosenbergL
    LinkedIn: https://www.linkedin.com/in/rosenbergl/
    ------------------------------



  • 6.  RE: Purchase order archive mistake

    GOLD CONTRIBUTOR
    Posted Jan 30, 2019 11:15 AM
    Hi Karyn,

    You can Create a new Purchase order and use the Copy Document feature.

    You can select Document Type = Arch. Order and select the document number from archived order. This will create a new order with the same details as of archived order.


    ------------------------------
    Saurav Dhyani
    ArcherPoint Inc.
    Duluth
    Blog - https://saurav-nav.blogspot.com
    ------------------------------



  • 7.  RE: Purchase order archive mistake

    TOP CONTRIBUTOR
    Posted Jan 30, 2019 11:41 AM

    @Saurav Dhyani  I don't see that as an option in NAV 2018.

    PO - Copy Document



    ------------------------------
    Lewis Rosenberg
    IT Manager
    Mars Fishcare
    Chalfont PA
    -----------------------------------------------
    BCUG/NAVUG All-Star
    BCUG/NAVUG Board of Advisors, Chairperson
    BCUG/NAVUG Programming Committee

    Twitter: @RosenbergL
    LinkedIn: https://www.linkedin.com/in/rosenbergl/
    ------------------------------



  • 8.  RE: Purchase order archive mistake

    GOLD CONTRIBUTOR
    Posted Jan 31, 2019 10:42 AM
    @Lewis Rosenberg True.

    Sorry, I was looking for it in Business Central on Prem where there are new options added.



    ------------------------------
    Saurav Dhyani
    ArcherPoint Inc.
    Duluth
    Blog - https://saurav-nav.blogspot.com
    ------------------------------



  • 9.  RE: Purchase order archive mistake

    TOP CONTRIBUTOR
    Posted Jan 31, 2019 10:49 AM
    @Saurav Dhyani  Ah!  It's good to see some of the new functionality.  I like to see that Microsoft continues to add improvements on existing functionality.​

    ------------------------------
    Lewis Rosenberg
    IT Manager
    Mars Fishcare
    Chalfont PA
    -----------------------------------------------
    BCUG/NAVUG All-Star
    BCUG/NAVUG Board of Advisors, Chairperson
    BCUG/NAVUG Programming Committee

    NAVUG/BCUG FOCUS Houston March 13-14, 2019
    Twitter: @RosenbergL
    LinkedIn: https://www.linkedin.com/in/rosenbergl/
    ------------------------------



  • 10.  RE: Purchase order archive mistake

    TOP CONTRIBUTOR
    Posted Jan 30, 2019 06:25 PM
    We use automatic allocation, and I am top understand that functionality blocks reopening an archived purchase order.

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    Michael Heatherly
    controller
    Lesman Instrument Company
    BENSENVILLE IL
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  • 11.  RE: Purchase order archive mistake

    Posted Feb 17, 2019 06:00 PM
    Our company has always asked the question to why this continues to happen?  What causes a PO to prematurely become archived before completing the invoice process?

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    Joel Ofiara
    Prime Equipment Group
    Columbus OH
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  • 12.  RE: Purchase order archive mistake

    TOP CONTRIBUTOR
    Posted Feb 17, 2019 07:36 PM
    ​A Purchase Order can become archived through the print function (there'a an Archive Document check box on the optopn tab), but that will not delete the uninvoiced purchase order.

    Purchase Order Print

    ------------------------------
    Lewis Rosenberg
    IT Manager
    Mars Fishcare
    Chalfont PA
    -----------------------------------------------
    BCUG/NAVUG All-Star
    BCUG/NAVUG Board of Advisors, Chairperson
    BCUG/NAVUG Programming Committee

    NAVUG/BCUG FOCUS Houston March 13-14, 2019
    Twitter: @RosenbergL
    LinkedIn: https://www.linkedin.com/in/rosenbergl/
    ------------------------------



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